JOB DESCRIPTION
Job title: Internship in Logistic
Première Urgence Internationale (PUI) is a non-profit, non-governmental, non-political and apolitical organization working in the field of humanitarian assistance for the benefit of the Palestinian people in the West Bank and Gaza, throughout specific programs and projects, with funding from different donors, and has its offices in Ramallah, Nablus and Gaza;
Duration of internship (N. of Months): 3 months.
Required starting period (Month): July 2016.
Weekly working hours: 20-25 Hours.
Required starting period (Month): July 2016.
Weekly working hours: 20-25 Hours.
Base: Nablus.
Reporting to Nablus Log/admin Officer.
Amazing internship opportunity in Nablus in an INGO. Première Urgence Internationale (PUI) is an international apolitical and non-religious non for profit organization intervening in more than 25 countries around the world to help people to survive and rebuild their lives. PUI is working in Palestine since 2002.
SCOPE OF WORK: The Logistic internship will be assisting for the implementation of the Logistic & Administrative procedures in Nablus base. S/He will assist the Logistic Officer in Nablus for carrying-out and following-up all logistics tasks related to Nablus base. S/He will ensure that the required documentation is available in the logistics folder of the base to comply with international standards and the PUI’s policies. S/He will ensure that the needs of the base in Nablus are well attended.
Some benefits are provided during the internship.
DUTIES AND RESPONSIBILITIES:
1. Assists daily in dealing with market research and analysis of competitors, products, market & industry trends
2. Assists in organizing the different stages of procurement in the field office, including: RFQ, ordering, receiving, payments proceeding.
3. Assists with maintenance of the procurement file with all supporting documents.
4. Ensure the Office management follow-up.
5. Assists with the follow-up of the fleet management of Nablus base.
6. Ensures provision of reliable and secure driving services.
7. Ensures availability of all the required documents/supplies including vehicle insurance,
2. Assists in organizing the different stages of procurement in the field office, including: RFQ, ordering, receiving, payments proceeding.
3. Assists with maintenance of the procurement file with all supporting documents.
4. Ensure the Office management follow-up.
5. Assists with the follow-up of the fleet management of Nablus base.
6. Ensures provision of reliable and secure driving services.
7. Ensures availability of all the required documents/supplies including vehicle insurance,
log book, first aid kit, security gear and necessary spare parts in the assigned vehicle.
8. Assists the fixed assets follow up, labeling, Status…etc.
9. Distributes stationeries and supplies upon requests.
10. Assists in keeping track of PUI staff timesheets on a monthly basis.
11. Directs phone calls to correct staff member or relays messages to staff as required.
12. Composes routine correspondence and performs a variety of administrative functions which include but are not limited to: typing, word processing, drafting routine correspondence, and transcribing.
13. Scans and sends scanned copies to requesters.
14. Files all documents/scanned copies as needed and keeps filing system maintained.
15. Maintains record file of all faxes received.
9. Distributes stationeries and supplies upon requests.
10. Assists in keeping track of PUI staff timesheets on a monthly basis.
11. Directs phone calls to correct staff member or relays messages to staff as required.
12. Composes routine correspondence and performs a variety of administrative functions which include but are not limited to: typing, word processing, drafting routine correspondence, and transcribing.
13. Scans and sends scanned copies to requesters.
14. Files all documents/scanned copies as needed and keeps filing system maintained.
15. Maintains record file of all faxes received.
REQUIREMENTS:
BA in Logistics, business administration or other related field.
Good in English.
An eye for detail.
Great ability to think creatively.
Sales and negotiations competences will be preferred.
Excellent communication skills.
Able to organize workload efficiently and to set deadlines.
Flexible and able to work under pressure.
High interest in working in an international humanitarian field.
Good interaction and communication skills.
BA in Logistics, business administration or other related field.
Good in English.
An eye for detail.
Great ability to think creatively.
Sales and negotiations competences will be preferred.
Excellent communication skills.
Able to organize workload efficiently and to set deadlines.
Flexible and able to work under pressure.
High interest in working in an international humanitarian field.
Good interaction and communication skills.
Driving license; ability to move throughout all WB.
If you believe you have volunteer spirit we are looking for, please submit your CV before July 31, 2016 by sending an email to:
hr@premiere-urgence.ps
The email subject line should include the following position name: Internship/ Logistic.
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